Processing Magazines in the BEHS Library
Cathy Belben
Updated April 2003

The library receives numerous magazines, and they arrive at different times. They are usually processed by only ONE library T.A. who is assigned the job for the whole semester. 

Follow these procedures for processing magazines.

1.      Check the magazine “in” box on the bottom shelf to the right below the T.A. mailboxes.

2.      Mark off the arrival of a magazine on the correct card in the magazine card catalogue box near the magazine in box.

3.      Put colored library tape along the spine of the magazines to protect them. The color is the same for all newspapers for a given year:

·        2000=yellow

·        2001=red

·        2002=green

·        2003=blue

·        2004=yellow

·        2005=red

·        2006=green

·        2007=blue

4.      Label the TOP of the green tape with a black permanent marker with the date of the magazine (month and year or day, month, and year) on the front and back.  The MONTH should be abbreviated, not spelled out or numerical (write NOV., not NOVEMBER or 11). The MONTH should be written starting at the top of the magazine and going down on each side. This makes them easier to file and find. If a magazine arrives EVERY WEEK, you need to include the DAY as well as the month. Some magazines are not processed and go to directly to Ms. Belben. (See list below):

WEEKLY MAGAZINES                      MS. BELBEN

Newsweek                                           Bookmarks

People                                                  Booklist

Sports Illustrated                                 School Library Journal

Time                                                     Tech Learning

U.S. News and World Report               Teacher

                                                             American Libraries

                                                             Medium

                                                            Knowledge Quest

5.      Place the magazine in a protective red magazine holder.

6.      Place the old issue of the magazine in the correct storage box in the stacks (the room behind the circulation desk).