Processing Newspapers in the BEHS Library
Cathy Belben, Librarian
Updated April 2003

We receive several daily newspapers here, each delivered at a different time of day. They include:

Seattle Times (morning)

            Seattle P-I (morning)

            Skagit Valley Herald (afternoon)

            USA Today (morning)

All of them are placed on sticks in the reading area by the couches. 

Steps in newspaper processing:

1.      Pick up the newspapers from the delivery boxes outside.

2.      Mark off on the newspaper delivery chart that the newspaper was received.

3.      Remove the old newspaper from the stick. OLD newspapers are kept for 5 days.  Each day, the newspaper you take from the stick goes on the TOP of the appropriate pile in the stacks (room behind the circulation desk).  The ONE newspaper on the bottom of the stack is then removed and placed in the recycling bin. 

4.      Place the new newspaper on the stick and return it to the reading area.

IMPORTANT:  If you are assigned to pick up newspapers during your T.A. period, and a newspaper you usually pick up doesn’t arrive, you must inform Mrs. Cannon immediately so she can call the delivery person and inform him/her that the paper was not delivered.

Magazine Processing

The library receives numerous magazines, and they arrive at different times. They are usually processed by only ONE library T.A. who is assigned the job for the whole semester. 

Follow these procedures if YOU are asked to process magazines.

1.      Check the magazine “in” box on the bottom shelf to the right below the T.A. mailboxes.

2.      Mark off the arrival of a magazine on the correct card in the magazine card catalogue box near the magazine in box.

3.      Put colored library tape along the spine of the magazines to protect them. The color is the same for all newspapers for a given year:

·        2000=yellow

·        2001=red

·        2002=green

·        2003=blue

4.      Label the TOP of the green tape with a black permanent marker with the date of the magazine (month and year or day, month, and year) on the front and back.  The MONTH should be abbreviated, not spelled out or numerical (write NOV., not NOVEMBER or 11). The MONTH should be written starting at the top of the magazine and going down on each side. This makes them easier to file and find. If a magazine arrives EVERY WEEK, you need to include the DAY as well as the month. Some magazines are not processed and go to directly to Ms. Belben. (See list below):

WEEKLY MAGAZINES                       MS. BELBEN

Newsweek                               The Book Report

People                                      Booklist

Sports Illustrated                           School Library Journal

Time                                         Tech Learning

U.S. News and World Report              Teacher

5.      Place the magazine in a protective red magazine holder.

6.      Place the old issue of the magazine in the correct storage box in the stacks (the room behind the circulation desk).