INFORMATION TECHNOLOGY SURVEY

Unit 3 -- Microsoft Word

Lesson 1

In this lesson you will learn to create a folder, save, open and close a document. You will learn how to insert and delete text plus use print preview, spell check, automatic date feature and print. Basic capitalization rules and proofreader marks will be introduced, as well as the formatting features of bold, italics and underline. You will learn how to format a business letter and a memo.

You must use the suggested file name when saving your documents, as you may be using these in later lessons. Each document you create must contain your name/document name/date. This is done using the header/footer option and instructions for doing this are below.

To access Lesson 1 assignment sheets: Lesson 1

You should create folder for saving lesson 1 files. You may do this as follows:

1. Open Word
2. Click on the File menu
3. Click on Save As
4. In the Save In section at the top of the box, use the down arrow to select the proper location for your files.
5. Click on the ion that looks like a file folder with a star "Create New Folder"
6. Name the folder Word Lesson 1
7. When saving documents for this lesson, make is says "Word Lesson 1" in the Save In section

How to create a footer for your documents

1. Each of your documents must create a footer showing your name/document name/ date. This is how to do this.
2. Click on View menu
3. Click on Header and Footer
4. Click on Icon which is "Switch between Header and Footer" (your should be on the bottom of the page and a box should be showing which says "footer"
5. Type your first and last name followed by a /
6. Type the document name followed by a /
7. Insert the date by clicking on the "insert date" icon (has a 7 on it)
8. Click close (Example of how your footer should look-your name/document name/date-all on one line)

Assignment 1 - Alphabetic Sentences, bold, italic, underline

1. You are to create Assignment 1 (ALPHA) following directions given on document and below
2. Begin typing at the top of the screen
3. Press enter twice between each sentence
4. Spell check
5. Include the proper footer (directions given above)
6. Save the document as ALPHA (in your folder for Word Lesson 1)
7. Print one copy (you must do this now as you are going to make changes to it)
8. Next make the following corrections to each of the sentences you just typed
   1. In each sentence, bold each person's name.
   2. In sentence underline each word starting with a "c"
   3. In sentence 4, bold each word starting with a "d"
   4. In sentence 7, put each word starting with a "g" in italics.
   5. In sentence 10, bold and underline each word starting with a "j"
   6. Highlight all of sentence 12 and change the point size to 14.
   7. Highlight all of sentence 14 and change the font to Monotype Corisva
   8. Highlight all of sentence 16 and change the point size to 14 and the font to Arial Black
   9. In sentence 18, double underline each word starting with a "r"
   10. Highlight all of sentence 20 and change the point size to 13 and the font to Comic Sans MS
9. Resave the document
10. Print one copy of the changes you just made

Assignment 2 - Capitalization Rules

1. You are to create Assignment 2 (CAPITALIZATION) following directions on the document and given below.
2. Begin typing at the top of the screen
3. Type the sentences being sure to make any necessary changes to the "apply" sentences
4. Include a proper footer
5. Spell check
6. Save the document as CAPITALIZATION (in your folder for Word Lesson 1)
7. Print one copy of the document

PLEASE NOTE: (You must refer to page with proofreader's marks to help you complete the next three assignments)

Assignment 3 -WARE

1. You are to create Assignment 3 (WARE) making corrections as shown
2. Begin the date at 2.5" down from the top of the page. (press enter until at 2.5" appears at bottom of screen)
3. Use the automatic date feature to insert today's date (insert menu)
4. Type the letter in Block Style with mixed punctuation (click on sample)
5. The 2x means to press enter twice and the 4x means to press enter four times
6. Spell check the document when finished
7. Include a footer
8. Preview the document to make sure it appears in the middle of the page (vertically)
9. Save as WARE (in your folder for Word Lesson 1)
10. Print one copy

Assignment 4 - NET

1. You are to create Assignment 4 (NET) making corrections as shown
2. Begin the date at 2.5" down from the top of the page
3. Use the automatic date feature to insert today's date
4. Type the letter in Block Style with mixed punctuation (click on sample)
5. Spell check
6. Include a footer
7. Preview the document
8. Save as NET (in your folder for Word Lesson 1)
9. Print one copy

Assignment 5 -WRAP

1. You are to create Assignment 5 (WRAP) as shown
2. Begin the exercise at the top of the screen
3. Use the proper format for an Interoffice Memo (click on sample)
4. Press Tab key twice after each memo heading (TO, FROM, etc.) to align the text
5. Use the automatic date feature to insert today's date
6. Spell Check
7. Include the proper footer
8. Preview the document
9. Save as WRAP (in your folder for Word Lesson 1)
10. Print one copy

End of Lesson 1

You should have a print out of the following documents:

• ALPHA 1st version (assignment 1)
• ALPHA 2nd version (assignment 1
• Capitalization rules (assignment 2)
• WARE (assignment 3)
• NET (assignment 4)
• WRAP (assignment 5)

Staple these together in the order shown above and bring into your teacher for grading. Remember to bring a printout of completed Numeric Keypad Lessons and any Keyboarding Skill Builder lessons you completed this week.

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Lesson 2

In this lesson you will learn text alignment (left, center, right), bold, underline, italics, expanded spacing, changing font and point sizes, inserting symbols, inserting bullets and numbers, and undo.

You are to create a new folder for this lesson, name it Word Lesson 2. If you need help in remembering how to do this, refer to Unit 3, Lesson 1 and the steps are outlined there for you.

Remember to include a footer on every document. It should include your name/document name/date.

To access Lesson 2assignment sheets: Lesson 2

Assignment 1

(text alignments, bold, italics, underline, double underline)

1. You are to create Assignment 1 (PARTY) following the directions given below and using the sample document for help.
2. Start a new document and begin typing at the top of your screen
3. Use default (the ones set on your computer) margins and fonts.
4. Keyboard the announcement exactly as shown, using the proper text alignments and enhancements.
5. Remember to add a "double underline" or "underline words only" by going to the FORMAT menu, FONT, and changing the underline style.
6. Vertically center the exercise (FILE, PAGE SETUP, Layout tab, vertical alignment "center".
7. Spell check
8. Add a footer to your document with your name/document name/date
9. Save the file in your Word Lesson 2 folder and name it PARTY.
10. Preview the document
11. Print one copy

Assignment 2

(text alignments, bold, italics, underline, double underline)

1. You are to create Assignment 2 (EAT) following the directions given below and using the sample document for help.
2. Start a new document and begin typing at the top of your screen
3. Use the default margins and fonts.
4. Keyboard the flyer exactly as shown, using the proper text alignments and enhancements.
5. Vertically center the exercise.
6. To key the words "FREE DELIVERY" as shown on the assignment, you do the following
   • Select or highlight both words
   • Click on FORMAT menu
   • Click on FONT
   • Select the "character spacing" tab
   • Spacing should read "expanded"
   • Change by to read "2 pt."
7. Spell check
8. Add a proper footer to this document to show your name, etc.
9. Save the file in your Word Lesson 2 folder and name it EAT.
10. Preview the document
11. Print one copy

Assignment 3

(Change font face and size)

In this lesson you will be learning about font faces (styles) and sizes. There are basically three different types of font styles and they are listed below:

Serif: A serif is the straight line (or feet as I call them) that appear at the bottom of letters specifically the f, l, n, h. Font styles that are serif include

• Times New Roman
• Courier New
• Bell MT

Sans Serif: These are fonts without the feet at the bottom of the letters. Font styles that are sans serif include:

• Arial
• Comic Sans MS
• Franklin Gothic Book

Script: These are fonts that look like a person's handwriting. They usually appear smaller, so it is usually necessary to use a larger font size when using script font. Font styles that are script include:

• Cotillion
• French Script
• Bradley Hand ITC

Font Size is obviously the size of the font. The large the number is the larger the size of the font. Be aware that the size varies according to the font style you have selected. So a 12 pt. in Times New Roman may not be the same as a 12 pt. in French Script.

To change font size or style, you must first select or highlight the necessary words. For font style you then select the style by using the black down arrow where is currently says Times New Roman. To select the size you use the black down arrow where is currently says 12. If you need a size that does not appear on the list, simple type in the number and press ENTER.

You may also change font size and style by clicking on FORMAT, FONT and using that screen.

Assignment 3 Instructions

1. You are to create Assignment 3 (CLUB) following the directions given below and using the sample document for help.
2. Start a new document and begin typing at the top of your screen
3. Use the default margins and fonts.
4. Keyboard the memo as shown. Use the font faces (styles) and sizes indicated in the exercise. When it says Serif or Sans Serif you may select the font style. However, you should use the same Serif or Sans Serif font throughout a document-be consistent.
5. Use a Times New Roman 12 pt. font for all body text, except wher indicated.
6. Spell check
7. Add a proper footer to this document to show your name, etc.
8. Save the file in your Word Lesson 2 folder and name it CLUB.
9. Preview the document
10. Print one copy

Assignment 4

(Change font styles, and sizes; use symbols and bullets; delete special underlines)

1. You are to create Assignment 4 (Party 1) following the directions given below and using the sample document for help.
2. OPEN your document named PARTY (do not retype this document)
3. Rename this document to PARTY1 as follows: ¨
   • Click on FILE
   • Click on SAVE AS
   • Change the name of the FILE NAME to PARTY1 (add a 1 to PARTY)
   • Press ENTER
   • The file name PARTY1 should now appear at the top of your screen
4. Make the changes shown on the document in Assignment 4
5. To delete the double underline or any special underline: ¨
   • Highlight all the words
   • Press the Underline key twice
6. Remember if it just says Serif or Sans Serif you may select the font style you prefer, however, use the same Serif or Sans Serif font style throughout your document.
7. Insert any desired symbol where shown by: ¨
   • Click on INSERT Click on SYMBOL
   • Select the symbol you prefer by making it blue
   • Click on INSERT
   • Click CLOSE to return to your document
   • Remember you may copy and paste symbols to use them again
8. Be sure to use the bullet feature where indicated and you may use the bullet you prefer
9. Change the right aligned text to left aligned as shown on the sample
10. Preview the document
11. Change the footer so it reads PARTY1 for the document name
12. Save your document
13. Print one copy

Assignment 5

(Change font styles, and sizes; use symbols and bullets; delete special underlines)

1. You are to create Assignment 5 (EAT1) following the directions given below and using the sample document for help.
2. OPEN your document named EAT (do not retype this document)
3. Rename this document to EAT1 (instructions for doing this are given in assignment 4 above)
4. Make the revisions shown on the sample document
5. Set the text to the font styles and sizes indicated
6. Insert symbols where shown (your choice)
7. Change the footer so the document name is EAT1
8. Spell check
9. Preview the document
10. Save the changes
11. Print one copy

Assignment 6

(change font style and size, use symbols and bullets)

1. You are to create Assignment 6 (ORDER) following the directions given below and using the sample document for help.
2. Start a new document and begin typing at the top of your screen
3. Use the default margins and fonts.
4. Use the font styles and sizes as shown for the top section
5. Insert any desired symbol where shown
6. Begin the date at 3" down from the top of your screen (look at bottom of screen)
7. Include a footer
8. Save the document in the Word Lesson 2 folder as ORDER
9. Spell check and preview the document
10. Print one copy.

Assignment 7

(change font style and size, use symbols, numbers and bullets)

1. You are to create Assignment 7 (CLUB1) following the directions given below and using the sample document for help.
2. OPEN your document named CLUB (do not retype this document)
3. Rename this document to CLUB1 (instructions for doing this are given in assignment 4 above)
4. Make the revisions shown on the sample document
5. Set the text to the font styles and sizes indicated
6. Insert symbols where shown (your choice)
7. Use the number feature to add numbers (DO NOT type them in)
8. Change the footer so the document name is EAT1
9. Spell check
10. Preview the document
11. Save the changes
12. Print one copy

Assignment 8

(Review of concepts learned in lesson)

1. You are to create Assignment 8 (FLYER) following the directions given below and using the sample document for help, but your document MUST BE different.
2. Begin a new document
3. You are to design one flyer using the information given below.
4. Use the default margins
5. Use any desired text alignment, font faces and sizes to create the flyer
6. Include the following information:
   • The Jefferson High School Technology Club needs new members to plan and design the 2000 issue of the PATRIOTS, the school's literary magazine.
   • Members will learn how to put together a literary magazine!
   • Meetings are held every Tuesday at 3:00 p.m. in Room 526.
   • Our fall meetings will be held on September 12, 19 and 26, October 3, 10, 17, 24, and 31.
   • Club members will also become involved with:
     • gathering information for database reporting
     • creating designs with desktop publishing software
     • creating presentations
     • using spreadsheet software for grade averages
     • preparing resumes
   • Interested students should see Sharon Johnson, Senior Class President, in the ASB Office, Room 509.
7. Spell Check
8. Save the file as FLYER
9. Print one copy.

End of Lesson 2

You should have a print out of the following documents:

• PARTY (assignment 1)
• EAT (assignment 2)
• CLUB (assignment 3)
• PARTY 1 (assignment 4)
• EAT 1 (assignment 5)
• ORDER (assignment 6)
• CLUB1 (assignment 7)
• FLYER (assignment 8)

Staple these together in the order shown above and bring into your teacher for grading. Remember to also bring a printout of Keyboarding Skill Builder lessons you completed this week .

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Lesson 3

In this lesson you will learn to indent text, move and copy text, change case, change line spacing, and change margins.

You are to create a new folder for this lesson, name it Word Lesson 3. If you need help in remembering how to do this, refer to Unit 3, Lesson 1 and the steps are outlined there for you.

Remember to include a footer on every document. It should include your name/document name/ date.

To access Lesson 3 assignment sheets: Lesson 3

Assignment 1

(Indent Text, Change Line Spacing)

1. You are to create Assignment 1 (PRESENT) following the directions given below and using the sample document for help.
2. Start a new document and begin the title 2" down from the top of your screen
3. Use the default margins
4. Center the report title and use a serif 14-point bold font
5. All other text should be serif 11 point.
6. Set the line spacing to double for the first three paragraphs.
   • Press CTRL and 2 OR
   • Click FORMAT
   • Click Paragraph
   • Set Line Spacing at Double
7. Single space the last four paragraphs (set line spacing to single-use CTRL and 1)
8. Indent the last four paragraphs 0.5" from the left and right margins
   • Click on FORMAT (if you do this after typing the paragraphs, you must highlight them)
   • Click on Paragraph
   • Set indentation to 0.5" for both left and right margins
   • Special = None
9. Save the file as PRESENT (in Word Lesson folder)
10. Spell check, preview the document, and print one copy

Assignment 2

(Indent Text; Change Line Spacing)

1. You are to create Assignment 2 (WRAP1) following the directions given below and using the sample document for help.
2. Open your document named WRAP
3. Change your footer to read WRAP1
4. Use Save As to save the file as WRAP1 (in Word Lesson folder).
5. Double space memo headings (TO, FROM , DATE, SUBJECT)
6. Set the words TO, FROM, DATE, SUBJECT to a sans serif 12-point bold font.
7. Set the remaining document text to serif 11 point and bold where indicated
8. Double space the first paragraph.
9. The squiggly line under "Word wrap", etc. means to bold (take off the quotations)
10. Indent the paragraphs shown 0.5" from the left and right margins and create a hanging indent as follows:
    • Click on FORMAT
    • Click on Paragraph
    • Set left and right indentation to 0.5"
    • Set special to hanging e. Set "by" at 0.5"
11. Preview the document, save the changes
12. Print one copy

Assignment 3

(Indent Text; Change Line Spacing)

1. You are to create Assignment 3 (AD) following the directions given below and using the sample document for help.
2. Start a new document and begin the letterhead (Software & Company) at the top of your screen
3. Use the default margins.
4. Set the letterhead to a sans serif font; use 24 point for "Software", 48 point for "&", 16 point for "Company", and 12 point for the address and phone information.
5. Begin the date at 2.5" down from the top of the page.
6. Set the remaining text to serif 10 point.
7. Remember that the proofreading mark "stet" means to leave as originally typed-Mr. Smith.
8. Indent the middle paragraphs 1" on the left and the line spacing for 1.5
9. Justify the text of the letter (the paragraphs).
10. Save the file as AD
11. Spell check and preview the document
12. Print one copy

Assignment 4

(Move Text; Set Margins; Change Case)

1. You are to create Assignment 4 (AD1) following the directions given below and making the changes shown.
2. OPEN your document named AD (do not retype this document)
3. Rename this document to AD1 as follows:
   • Click on FILE
   • Click on SAVE AS
   • Change the name of the FILE NAME to AD1
4. Set the left and right margins to 0.75"
   • Click on FILE
   • Click on Page Setup
   • Click on Margin Tab and change left and right margin to 0.75"
5. Indent middle paragraphs 1" from right margin and set the line spacing to single
6. Change the case (FORMAT, CHANGE CASE) to Title Case for each occurrence of GRAPHIC
7. Use Cut and paste to move the text as shown
8. Make the indicated revisions (Remember the squiggly line indicates bold)
9. Preview and spell check the document
10. Save the changes made to your document
11. Print one copy

Assignment 5

(Move Text; Set Margins; Change Case)

1. You are to create Assignment 5 (CLUB2) following the directions given below and using the sample document for help.
2. OPEN your document named CLUB1 (do not retype this document)
3. Rename (FILE, SAVE AS) this document to CLUB2 (instructions for doing this are given in assignment 4 above)
4. Change the title WILLOW CANYON HIGH SCHOOL to uppercase (all caps)
5. Set the left and right margins for the entire document to 1" (file, page setup)
6. Highlight everything below the memo the subject line and indent 1" on the left (format, paragraph, indentation)
7. Indent the numbered items another 0.5" from left by highlighting and then indenting
8. Set the line spacing for the numbered items ONLY to 1.5"
9. Use cut and paste to rearrange the numbered items so they are in alphabetical order
10. Make the revisions shown on the sample document
11. Spell check and preview the document
12. Save the changes
13. Print one copy

Assignment 6

(move text, set margins, change case)

1. You are to create Assignment 6 (PRESENT1) following the directions given below and using the sample document for help.
2. OPEN your document named PRESENT (do not retype this document)
3. Rename (save as) this document to PRESENT1 (instructions for doing this are given in assignment 4 above)
4. Change the title to Title Case for each word and set it to a Script 36-point bold font.
   • Select Title
   • Click on FORMAT
   • Click on CHANGE CASE
   • Select Title Case
   • Change to script font 36-point bold
5. Set the left and right margins to 1" for the document
   • Click on FILE
   • Click on PAGE SETUP
   • Click on the MARGINS tab
   • Set left and right margins for 1".
6. Justify the document.
   • Select entire document
   • Click on JUSTIFY icon (making left and right sides of document perfectly even)
7. Make indicated revisions REMEMBER-three underlines under a word or letter mean to change to UPPERCASE (ALL CAPS)
8. Change your footer so the document name reads PRESENT1
9. Spell check
10. Preview the document
11. Print one copy

End of Lesson 3

You should have a print out of the following documents:

• PRESENT (assignment 1)
• WRAP1 (assignment 2)
• AD (assignment 3)
• AD1 (assignment 4)
• CLUB2 (assignment 5)
• PRESENT1 (assignment 6)

Staple these together in the order shown above and bring into your teacher for grading. Remember to also bring a printout of Keyboarding Skill Builder lessons you completed this week.

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Lesson 4

In this lesson you will learn the proper formatting for a two-page letter and a basic report. This includes endnotes; creating headers and footers; page numbers; the widow orphan feature; and creation of a title page (cover page).

You are to create a new folder for this lesson, name it Word Lesson 4. If you need help in remembering how to do this, refer to Unit 3, Lesson 1 and the steps are outlined there for you.

Remember to include a footer on every document. It should include your name/document name/ date.

To access Lesson 4 assignment sheets: Lesson 4

Assignment 1

(Format for a two-page letter; use of headers and footers)

1. You are to create Assignment 1 (OCR) following the directions given below and using the sample document for help.
2. Start a new document and begin the document 2.5" down from the top of your screen
3. Set the left and right margins for 1.25"
4. Use a serif 13 point font for the entire document
5. Keyboard the letter shown in Assignment 1 (it should be a two-page document)
6. The second page must have a header at the top which you will create as follows:
   • Click on VIEW, Header and Footer
   • The Header Footer toolbar should be on your screen along with a box at the top that says "Header"
   • Click on the icon that looks like a book (page setup)
   • You should be in page setup on the Layout tab
   • Click the box next to "Different first page" to put a check mark in it.
   • Click OK (to return to the header screen)
   • It should now say "1st Page header" in the box at the top of your screen (don't type in this box). If you are on the second page of your document, then the box will say "header" and you may type in this box.
   • Click on the "Show Next" icon (immediately to the left of the close icon)
   • It should now say "header" in the box at the top of your screen
   • Type Mr. Leonard Ghurka (press ENTER)
   • Type Page 2 (press ENTER)
   • Insert Date (this date should be the same date as appears on the 1st page of your letter) m. Click close
7. As you scroll through your document, you should see a header appear in gray on the top of the second page. This header should NOT appear on the 1st page.
8. Justify the text in the letter.
9. Save the file as OCR (in Word Lesson 4 folder)
10. Spell check, preview the document, and print one copy

Assignment 2

(Formatting for a Report; Endnotes; Headers; and Page Numbers)

1. You are to create Assignment 2 (WWW) following the directions given below and using the sample document for help.
2. Set the left and right margins to 1.25"
3. Set the font to a 13-point serif.
4. Begin the exercise 2" down from the top of the page (remember to press ENTER until you see At 2" at bottom of screen-DO NOT CHANGE THE TOP MARGIN TO 2").
5. Create the report shown on the sample with line spacing set at Double Spacing.
6. Create the Endnotes as shown on the sample. Do this as follows:
   • Place your cursor where you want the superscripted number 1 to appear in the document.
   • Click on INSERT
   • Click on FOOTNOTE.
   • Click on the ENDNOTE circle
   • Click on Auto Number
   • Click on Options
   • Make number format = 1,2,3
   • Click OK (which brings you back to the Endnote box)
   • Click on OK
   • This will take you to the bottom of the document and a 1 will be displayed.
   • Key the information for the number 1 Endnote.
   • When you are finished, scroll up to your document and begin keying again.
7. After you have keyed the report, you are to create a right-aligned header only on the 2nd page as follows:
   • Click on VIEW -- Header and Footer
   • Click on the page setup icon on the header/footer toolbar (the book)
   • Place a check mark in the "different 1st page" box and click OK
   • If it says "1st page header" at the top of your screen, click on the "show next" icon
   • In the box that says "Header"-key "The World Wide Web" right aligned
   • Highlight "The World Wide Web" and change the font to script 16-point bold.
8. Insert a page number on the bottom right of the 2nd (no page number on the first page). Do this as follows:
   • Click on VIEW -- Header and Footer
   • Click on "Switch between Header and Footer" icon so it now says "footer"
   • If it says "1st page Footer", Click on the "Show Next" icon
   • In the "Footer" box, Click on the # icon "insert page number"
   • There should be a 2 in the "footer" box. Click the "align right" icon so it is on the right
   • There shouldn't be a page number on the first page, only on the 2nd page in the bottom right corner.
9. Save the file as WWW
10. Spell check and preview the document
11. Print one copy

Assignment 3

(Endnotes, Edit Headers; Page Numbers)

1. You are to create Assignment 3 (ANIMATE) following the directions given below and using the sample document for help.
2. Start a new document
3. Set the left and right margins at 1.25".
4. Begin the first page 2" down from the top of the page
5. Center the title and set it to a serif 16-point bold font
6. Key the document in a serif 13-point font
7. Key the text of the document double spaced
8. The opening quote should be keyed single spaced, justified, and indented 1" from left and right margins.
9. Set the side headings (1. Squash and Stretch, etc.) for a sans serif 14-point bold italic font
10. Create a header that reads Animation Principles and center it, but DO NOT print it on the 1st page.
11. Insert a page number on the bottom of the page using a footer, but DO NOT print it on the 1st page.
12. Justify the text in the document.
13. Edit the Header to read The Principles of Animation
14. Save the file as ANIMATE
15. Spell check and preview the document
16. Print one copy

Assignment 4

(Title Page)

1. You are to create Assignment 4 (TITLE PAGE) following the directions given below and using the sample document for help.
2. Start a new document
3. Center the page vertically as follows:
   • Click on FILE
   • Click on Page Setup
   • Click on Layout
   • Change the Vertical Alignment to center
4. Key the title of the Report, centered (PRINCIPLES OF ANIMATION)
5. Use a 16-point Sans Serif font bold
6. Press the ENTER 12 times
7. Key Your Name
8. Press ENTER Twice
9. Key the Name of the Course (Info. Tech Survey) and Teacher's Name
10. Press ENTER 12 times
11. Insert the Date (August 28, 2000)
12. Insert a page border as follows:
    • Click on FORMAT
    • Click on Borders and Shading
    • Click on the Page Border tab
    • Click on BOX
    • Select either a line style or Art style and then click OK
13. Save as TITLE PAGE
14. Print one copy (the title page should be stapled on the top of assignment 4-ANIMATE)

End of Lesson

You should have a print out of the following documents:

• OCR (assignment 1)
• WWW (assignment 2)
• ANIMATE (assignment 3)
• TITLE PAGE (assignment 4-should be stapled on top of ANIMATE)

Staple these together in the order shown above and bring into your teacher for grading. Remember to also bring a printout of Keyboarding Skill Builder lessons you completed this week.

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Lesson 5

In this lesson you will learn to use the column feature and to create tables using the table feature.

You are to create a new folder for this lesson, name it Word Lesson 5. If you need help in remembering how to do this, refer to Unit 3, Lesson 1 and the steps are outlined there for you.

Remember to include a footer on every document. It should include your name/document name/ date.

To access Lesson 5 assignment sheets: Lesson 5

Assignment 1

(Formatting Two Column Document)

1. You are to create Assignment 1 (NEWS) following the directions given below and using the sample document for help.
2. Start a new document
3. Set the left and right margins for 1.25"
4. Begin the exercise 2" from the top of the page.
5. Create the title section of the newsletter using the fonts and sizes shown on the sample
6. Press Enter three times
7. Use a 13 point serif for text in the newsletter
8. Key the text as a regular document (DO NOT TURN on COLUMNS), but do press Enter twice where a new paragraph starts
9. Key headings using a sans serif 14-point bold font
10. Make divider lines by inserting 8 symbols (you pick the symbol)
11. When finished move your cursor to left of "New Videophone Sales Off to Great Start" (the beginning of the newsletter
12. Turn on columns by doing the following:
    • Click on FORMAT
    • Click on COLUMNS
    • Click on the Preset Box for Two Columns
    • At bottom of screen change "Apply to" section to read THIS POINT FORWARD
    • Click OK
13. The document should now have two columns
14. Center the headings and the divider lines
15. Save the file as NEWS (in Word Lesson 5 folder)
16. Spell check, preview the document, and print one copy

Assignment 2

(Formatting Three Column Document)

1. You are to create Assignment 2 (GRAPHIC) following the directions given below and using the sample document for help.
2. Begin a new document
3. Set the left and right margins at 1"
4. Begin the exercise 2" from the top of the page
5. Center the title and use the font styles and sizes indicated on the sample document
6. Press ENTER three times
7. Key the text of the document as normal in a 13 point serif font (DO NOT SET COLUMNS)
8. Press ENTER three times between each paragraph
9. When finished, move your cursor to the beginning of the first paragraph (before Graphic-1)
10. Turn on Columns as follows:
    • Click on FORMAT
    • Click on COLUMNS
    • Click on the three column box
    • Change "Apply to:" to say THIS POINT FORWARD
    • Put a check mark in the "Line Between" Box
    • Click OK
11. To make balanced (even) columns do the following:
    • Move the cursor to the very end of the document. (to the right of the word "effects."
    • Click on INSERT
    • Click on BREAK (at very top of menu)
    • Click on CONTINUOUS (section break types)
    • Click on OK
12. You should now have three relatively even columns
13. Hyphenate the document as follows:
    • Click on TOOLS
    • Click on LANGUAGE-hyphenation
    • Place check marks in "Automatically hyphenate document" and "hyphenate words in CAPS"
    • Hyphenation zone=0.25" and Limit Consecutive Hyphens=No limit
    • Click OK
14. Save the file as GRAPHIC
15. Preview the document, save the changes
16. Print one copy

Assignment 3

(Create a Table)

1. You are to create Assignment 3 (VIRUS) following the directions given below and using the sample document for help.
2. Start a new
3. Set the left and right margins for 1.25"
4. Center and type the title using a serif 14-point bold font
5. Press ENTER four times
6. Create a table with 2 columns and 7 rows as follows:
   • Click on TABLE
   • Click on INSERT-Table
   • Make number of Columns 2 and Number of Rows 7
   • Click OK
7. Type the Table as shown
8. To move from cell to cell press the TAB key or the arrow keys on your keyboard
9. DO NOT PRESS the ENTER key as this adds space to each cell
10. Bold the Headings
11. Change the width of column one to 1.75" and the width of column two to 4.5" as follows:
    • Put your cursor anywhere within column one.
    • Click on TABLE
    • Click on TABLE PROPERTIES
    • Click on the COLUMN Tab (at top of box)
    • Change the width of column 1 to 1.75"
    • Click on NEXT COLUMN
    • Change the width of column 2 to 4.5"
    • Click OK
12. To take off the black lines do the following:
    • Put your cursor anywhere within the table (make sure an area is NOT highlighted)
    • Click on TABLE
    • Click on TABLE PROPERTIES
    • You should be on the TABLE tab and CLICK on Borders and Shading at bottom
    • Click on the setting box for NONE
    • Click OK twice
    • You should see light gray lines around your table, but these will not print out
13. Center the table Horizontally as follows:
    • Click on TABLE
    • Click on TABLE PROPERTIES
    • Click on Table Tab
    • Change alignment to CENTER
14. Center Vertically (file, page setup, layout)
15. Save the file as VIRUS
16. Spell check and preview the document
17. Print one copy

Assignment 4

(Create a Table; Change Column Width; Align Table Data)

1. You are to create Assignment 4 (PAYROLL) following the directions given below and using the sample document for help.
2. Create a new document
3. Set the left and right margins at 1"
4. Center and type the main title as shown on sample
5. Press ENTER three times
6. Create a table with 3 columns and 7 rows
7. Bold all the column headings
8. Center the column headings in column 2 and 3
9. Enter the text making sure it is 12 point serif font
10. Change the width of Columns 1 and 3 to 1.5"
11. Center all the information in columns 2 and 3
12. Horizontally and vertically center the table
13. Take the lines off the table (borders and shading)
14. Save the document as PAYROLL
15. Spell check and preview the document
16. Print one copy

Assignment 5

(Create a Table; Add Border/Shading)

1. You are to create Assignment 5 (COMORDER) following the directions given below and using the sample document for help.
2. Set the left and right margins for 1"
3. Center and type the main heading and subheadings as shown on the sample
4. Create a table using the appropriate number of columns and rows
5. Change columns 1 through 3 to auto fit (Table, Auto Fit, Auto Fit to Contents)
6. Align and bold data as shown. (you will need to space once in front 38.50 to make the decimals line up)
7. Horizontally and vertically center the table
8. To add shading to the top row do the following:
   • Highlight the 1st row
   • Click on TABLE, Table Properties
   • Click on Borders and Shading (must be on TABLE tab)
   • Click on Shading Tab
   • Click on the gray square for 20%
   • Click OK twice
9. To add the double line border around the table do the following:
   • Make sure cursor is in the table
   • Click on TABLE, Table Properties
   • Click on Borders and Shading
   • Click on the Custom Square (bottom left of screen)
   • Select the double line (middle of screen) and change line width to 1 ½"
   • Click on the outside borders of the square using the preview box on right side of screen.
   • There should be double lines around the table and single lines inside
   • Click OK twice
10. Save the document as COMORDER
11. Spell check and preview the document
12. Print one copy

Assignment 6

(Create a Table; Add Border/Shading)

1. You are to create Assignment 6 (PAYROLL1) following the directions given below and using the sample document for help
2. Open PAYROLL
3. Use SAVE AS to rename this file to PAYROLL1
4. Insert and delete columns and rows as indicated using the TABLE feature
5. Enter the new column heading-SALARY EARNED
6. Calculate the columns indicated
7. For Salary Earned do as follows:
   • Put cursor where you want the answer
   • Click on TABLE, FORMULA
   • Box should say Formula=Product(left) [if it says =sum(above), you must change it
   • Number format should be $#,##0.00
   • Click OK
8. To Figure Total
   • Put cursor where answer should be
   • Click on TABLE, FORMULA
   • Formula is =SUM(Above)
9. To Figure Average.
10. Put cursor where answer should be
    • Click on TABLE, FORMULA
    • Formula is =Average(b3:b7)
    • This formula will change for each column (Hours Worked is Column C and Salary Earned is Column D)
11. Add dashed gridlines to the table;
12. Add a double-line border around the TOTALS and AVERAGE rows and delete the dashed gridlines within the double-line border.
13. Shade the data within the double-line border
14. Sort the first column to arrange the employee names alphabetically as follows:
    • Highlight the employee names
    • Click on TABLE
    • Click on SORT
    • Box should say Sort by: Column 1 Type: Text Ascending
    • Click OK
15. Preview document, save changes
16. Print one copy

Assignment 7

(Create a Table; Add Border/Shading)

1. You are to create Assignment 7 (CALDWELL) following the directions given below and using the sample document for help
2. Create a new document
3. Set the left and right margins at 0.75"
4. Create the table shown on the sample.
5. Use a 20% shade in areas where shading is used.
6. Calculate formulas where indicated. For the answers in the Total column, you will need a formula such as =e2*g2 for the 1st answer and =e3*g3 for the 2nd answer, etc.
7. Sort the Page No. column in ascending order
8. Horizontally and vertically center the table.
9. Spell check
10. Preview the document
11. Save the file as CALDWELL
12. Print one copy.

End of Lesson 5

You should have a print out of the following documents:

• NEWS (assignment 1)
• GRAPHIC (assignment 2)
• VIRUS (assignment 3)
• PAYROLL (assignment 4)
• CAMORDER (assignment 5)
• PAYROLL1 (assignment 6)
• CALDWELL (assignment 7)

Staple these together in the order shown above and bring into your teacher for grading. Remember to also bring a printout of Keyboarding Skill Builder lessons you completed this week.

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Lesson 6

In this lesson you will learn to insert clip art and review letters, memos and reports.

You are to create a new folder for this lesson, name it Word Lesson 6. If you need help in remembering how to do this, refer to Unit 3, Lesson 1 and the steps are outlined there for you.

Remember to include a footer on every document. It should include your name/document name/ date.

Assignment 1

(Inserting Clip Art)

1. You are to create Assignment 1 (Meeting) following the directions given below and using the sample document for help.
2. Start a new document
3. Set the left and right margins for 1"
4. Center the page vertically as follows:
   1. Click on FILE, Page Setup
   2. Click on the Layout
   3. Change Vertical Alignment to CENTER
   4. Click OK
5. Type the announcement as shown using whatever font you prefer Lesson 6, Unit 3, Assignment 1
6. To INSERT CLIPART to the following:
   1. Click on Insert
   2. Click on Picture, Clip Art
   3. To search for a specific clip art-click on Search for Clip Art and type in a word such as "basketball"
   4. To insert the picture in your document, select the picture (one click)
   5. Move to the icon on the menu (top one) for insert clip art and click on that
   6. Exit out of clip art menu by clicking on the X at the top right of the screen
   7. Click once on the picture to select the picture
   8. The picture toolbar should appear
   9. Click on the dog icon
   10. Click on square
   11. This should put white boxes around your picture when it is selected
   12. You can now move the picture by clicking once and holding when you see four arrows.
   13. Move your mouse to move the picture
   14. To size the picture, with the picture selected, bring your mouse to one corner, click hold and adjust size of picture. It is better adjust the size of the picture by using the corners so you will not distort the picture.
7. Once you have finished typing the announcement be sure to spell check and save the document.
8. Print a copy of the document.

Assignment 2

(Create a Flyer)

1. You are to create Assignment 2 (Kindergarten) following the directions given below and using the sample document for help.
2. Start a new document
3. Set the left and right margins for 1.25"
4. Center the document vertically
5. Type the document as shown Lesson 6, Unit 3, Assignment 2
6. You may choose what ever fonts and sizes you prefer
7. You may choose any clip art that you prefer
8. To insert a page border to as follows:
   1. Click on Format
   2. Click on borders and shading
   3. Click on the page border tab
   4. To get the picture borders, click on the down arrow by the word ART at the bottom of the box
   5. Scroll through the borders
   6. If the pictures are too large, change the font size
   7. Once you have found the one you want, click ok.
9. When you are finished, SAVE as KINDERGARTEN and run the spell check.
10. Print one copy

Assignment 3

(Type a block style letter)

1. You are to create Assignment 3 (Letter Ott)
2. Type the letter in proper block style format with open punctuation Lesson 6, Unit 3, Assignment 3
3. Center the letter vertically on the page
4. Save as Letter Ott and spell check
5. Print one copy

Assignment 4

(Type a memo)

1. You are to create Assignment 4 (Memo Agular)
2. Type the memo in proper memo format Lesson 6, Unit 3, Assignment 4
3. Start the memo at 1"
4. Save as Memo Agular
5. Spell check and preview the document
6. Print one copy

Assignment 5

(Type a two-page report)

1. You are to create Assignment 5 (Study)
2. Type this report, Lesson 6, Unit 3, Assignment 5 report as follows:
   1. Begin the title at 2"
   2. Type the body of the report double-spaced, being sure to indent each paragraph by pressing tab once.
   3. Type the numbered items single-spaced with a double space between each number.
   4. Indent these paragraphs 0.5" on the both the left and right.
   5. Use the numbering feature to number these paragraphs. It is easier if you type the paragraphs first. When finished typing, highlight the paragraphs and click the numbering icon
3. Put a page number on the top right corner of the second page as follows:
   1. Click on Insert
   2. Click on Page Number
   3. Change Position to (Top of Page)
   4. Change Alignment to (Right)
   5. Take check mark out of the box for page number on first page
   6. Click OK
4. Save the document as STUDY
5. Spell check and preview the document.
6. Print one copy

Assignment 6

(Type a Title Page)

1. You are to create Assignment 6 - Title Page
2. Begin a new document
3. Vertically center the page
4. Put the horizontal alignment on center by pressing the center alignment icon
5. Type the title of the report you prepared in Assignment 5 on the first line "Basic Strategies for Effective Study"
6. Press Enter 10 times
7. Type Your Name and press Enter
8. Type the name of this class
9. Press Enter 10 times
10. Type the current date
11. Put a page border around the entire page
12. You may use whatever font style and size you prefer and may add clip art if you desire
13. Save as Title Page
14. Staple on top of the report you prepared in Assignment 5

End of Lesson 6

You should have a print out of the following documents:

• MEETING (assignment 1)
• KINDERGARTEN (assignment 2)
• LETTER OTT (assignment 3)
• MEMO AGULAR (assignment 4)
• STUDY (assignment 5)
• TITLE PAGE (assignment 6)

Staple these together in the order shown above and bring into your teacher for grading. Remember to also bring a printout of Keyboarding Skill Builder lessons you completed this week

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